So, it’s time – your special one’s birthday is around the corner. But, if you are thinking of how to plan it and have no idea where to start from, well, you have reached the right place. Whether this is your first time or you have arranged a birthday party once upon a time in your school or college days, and you are struggling with ideas, this blog comes to your rescue. We, Golden Aster Event, one of the leading birthday event planners in Kolkata, will share a step-by-step guide that not only makes your birthday event plan effortless but also fun.
Learn How to Plan a Birthday Event Here
So, are you ready to surprise your loved one with a perfect birthday party event? Here comes the breakdown of the birthday event planning you need to follow:
- Consider Your Budget First: Yes, this is the first thing you need to take into consideration. Your entire planning depends on it. From venue selection to guest list preparation, birthday catering to other entertainment, and other party essentials, count on the funds you can afford for the event. So, take better care of your budget before starting birthday event planning and management.
- Prepare the Guest List: Preparing a guest list is not only about enlisting the names of guests you want to invite, but also about how many you can manage. You need to prepare the guest list according to your budget. So, prepare the guest list considering the preference of the birthday boy or girl, and keep aside the names you like and dislike.
- Select the Birthday Party Date: It is not necessary to arrange the party on the actual day, the Birthday. You can plan it on another day according to the availability of the maximum guests, offer on the date, weekend date, or date that fits your budget and your preferred venue location.
- Choose the Perfect Venue: The most crucial step of birthday event planning. When you want the best venue for a birthday event but have run out of ideas, a professional birthday event planner in Kolkata can be your help. Otherwise, you need to act smart. You can search online and ask for recommendations from your friends, colleagues, and even the grumpy neighbor you don’t like much. Consider the space and connectivity of the venue location before finalizing it.
- Choose the Best Theme: Akin to the venue, the party theme plays a crucial role. Choose a theme that reflects the personality of the birthday honoree. If you want to keep it simple and minimalistic, you can decorate the venue in a conventional style. You can simply use traditional Bengali artisans like Shola decor, Marigold flower garlands, roses, and lots more to decorate the venue.
- Setting Birthday Menu: Food is the heart of an event. So, decide the menu keeping in mind the preferences of the birthday honoree. Include pizzas, cookies, mini burgers and sandwiches, macaroni, potatoes, and chicken nuggets on the menu if there is a considerable number of children on the guest list. Also, don’t forget to consider the time of the party, season, guest dietary restrictions, and your budget to decide the right menu.
- Arrangements for Fun & Entertainment: You cannot skip it when you want a rocking birthday party event for your loved one. Whether he/she is your sibling, friend, would-be, or your parent, don’t fail to make arrangements for fun and entertainment. If you cannot hire a DJ, do not worry. Book the best AV system to play the best music that everyone can enjoy and shake their legs.
- Sending Invitation: If you are planning to send an e-invitation, send it 2 to 3 weeks before the party date. If it is a traditional card invitation, post it 4 to 6 weeks in advance of the birthday party.
Planning Birthday Events Must Be Fun, Not a Stress
If you think that all these are too much to take care of alone and want someone special and professional to handle this hassle, Golden Aster Event is here. We, the eminent birthday event planners in Kolkata, promise to plan the best birthday event within your budget and make it a success and effortless.
